Understanding the Night Register: What Campers at De Hoge Veluwe Need to Provide

Planning an overnight stay and wondering why you’re asked for specific details at check-in? The answer is the night register. At De Hoge Veluwe National Park, recording certain information for campsite guests isn’t just procedure—it’s a legal requirement that also helps keep you safe. This guide explains what the night register is, what you need to provide, why it exists, and how your data is handled.

What is the night register?

In the Netherlands, campsites are legally required to maintain a night register for every overnight guest. At De Hoge Veluwe, the register serves two essential purposes:

• Supporting visitor safety by ensuring the Park knows who is present in case of an emergency.
• Enabling the municipality of Ede to verify tourist-tax declarations when needed.

Quick answer: What details does the night register record?

De Hoge Veluwe records the following for campsite guests:

• Name and address of the contact person
• Day of arrival
• Day of departure
• Number of overnight stays
• Most recent (last) visit to the campsite
• Form of identification shown

These details are noted for each camping party via a designated contact person. The information ensures compliance with Dutch law and supports on-site safety.

Why De Hoge Veluwe keeps a night register

1) It’s required by Dutch law

Campsite operators must keep a night register. De Hoge Veluwe meets this obligation by recording the contact person’s details and key stay information for every camping party.

2) It supports your safety

In the event of an incident or emergency, the Park can quickly determine who is present, helping responders act efficiently and effectively.

3) It enables accurate tourist-tax reporting

The municipality of Ede may request night register data to verify tourist-tax declarations. Maintaining accurate records helps ensure transparent, lawful reporting.

How your data is handled

De Hoge Veluwe processes personal data in line with its Privacy Statement and applicable laws.

Who can access the night register?

• The Park: to fulfil legal duties and ensure on-site safety.
• Government agencies when required by law: for example, the municipality of Ede may receive night register data to verify tourist-tax declarations.

How long is the data kept?

Where no specific retention period is stated for a processing activity, the Park retains personal data only as long as needed to achieve the processing purpose. If there’s no longer a legitimate interest to keep your data, it is destroyed.

Your privacy rights

You have the right to:

• Request access to your personal data
• Rectify inaccuracies
• In certain cases, request erasure, restriction, or data portability
• Object to processing
• Withdraw consent where processing relies on consent (withdrawal does not affect prior lawful processing)
• Lodge a complaint with the Dutch Data Protection Authority

To exercise your rights, contact:

• Email: privacy@hogeveluwe.nl
• Post: Stichting Het Nationale Park De Hoge Veluwe, Antwoordnummer 2001, 7350 ZX Hoenderloo, The Netherlands

For full details, see the Park’s Privacy Statement: https://www.hogeveluwe.nl/en/privacy-statement

Related data processing you may encounter during your stay

While the night register covers required details for camping, you may share or generate other personal data during your visit:

Wi‑Fi networks

If you use one of the Park’s Wi‑Fi networks, the service processes limited technical data to deliver and secure connectivity:

• MAC address
• Operating system
• Device name
• Access point you connect to

This processing supports network security and functionality.

Surveillance cameras

The Park uses surveillance cameras at entrances and within the Park to protect visitors and property. Recordings can be viewed live and are stored for up to four weeks before being deleted, unless an incident requires them to be shared with authorities.

Accidents and assistance

If you are injured at the Park, personal data may be processed to provide or arrange assistance. This is done on the basis of consent, to the extent possible, and you may withdraw consent at any time.

Visitor surveys

If you complete a visitor survey, your name, email address, and telephone number may be processed to improve services. Responses are retained only as long as needed to incorporate them into survey results, then deleted.

Practical tips for campers

Make your check-in smooth and ensure your night register details are accurate with these simple steps:

1. Designate a contact person for your camping party. That person’s details will be recorded in the night register.
2. Have key details ready: your name and address, arrival and departure dates, and the number of nights.
3. Note your last visit: if you’ve camped at De Hoge Veluwe before, be ready to state the most recent visit.
4. Carry identification: you’ll be asked for the form of identification shown. Keep your ID accessible.
5. Review your privacy rights: if you have questions about data use, consult the Privacy Statement and contact the Park’s privacy team.

FAQs about the night register

Is the night register optional?

No. Keeping a night register is required by Dutch law for campsite guests.

Whose details are recorded?

The contact person for the camping party provides their name and address, stay details (arrival, departure, number of nights), last visit, and the form of identification shown.

Why does the municipality receive data?

The municipality of Ede may request data from the night register to verify tourist-tax declarations.

How can I exercise my privacy rights?

Email privacy@hogeveluwe.nl or write to the address above. You can request access, rectification, and—in certain cases—erasure, restriction, portability, or object to processing. You can also withdraw consent where applicable.

Conclusion

The night register at De Hoge Veluwe is a legal requirement that helps the Park protect campers and properly account for tourist tax. By providing your contact details, stay dates, last-visit information, and the form of ID shown, you help ensure both compliance and safety for everyone on site.

Ready to plan your stay? Review the Park’s Privacy Statement for full details on data handling and your rights, and enjoy a confident, well-prepared visit.

Call to action: Have questions about the night register or your privacy rights? Email privacy@hogeveluwe.nl or read the full Privacy Statement: https://www.hogeveluwe.nl/en/privacy-statement